I’ve been tallying up my instruction statistics. At the end of each school year, as part of the library strategic plan, the departments compile their statistics for the year: how many books were checked out, how many students and classes taught, how many times the databases were accessed, etc. My stats currently look something like this:
AgEd = Agricultural Education
COMS = Communications
DGS = Department of General Studies
EDU = Education
ENG = English
GET REAL = High school program
READ = Reading
The blacked-out section is the list of instructor names.
I’m not finished yet, but it breaks down to something like the following:
- 27 individual sessions
- 7 different subjects
- 16 instructors
- 400 + students
After each session, I fill out an Instruction Sheet with the following information:
Number of students
I have several points of record that I need to check for consistency:
1. Microsoft Outlook calendar: This is where my supervisor gets the records. I usually enter the 3 digit course abbreviation and the instructor’s last name. She also checks the room reservation system to ensure the classroom isn’t double-booked. I generally use the reservation system once to enter the information and check it only as needed.
2. Instruction sheets, physical:Typed and printed after the session. I submit one to my supervisor and file one for future reference, along with accompanying class materials.
3. Instruction sheets, virtual: Computer version of the above, saved in a file folder several layers deep: INSTRUCTION–-> Instruction Forms From Past Sessions–> Subject–> Instructor’s Name–> Subject_Instructor_Date.doc
4. Daily planner: I haven’t done a very good job with this. Ideally I’d block out the time devoted to the session, and note the course name, instructor, and number of students attended. I usually only do the first two, but will enter more information from now on.
I’m a little irritated with myself because I found a couple of physical sheets that have no virtual equivalent stored in the proper place.
In future I’d like to ensure that the four check points all include the following:
- Instructor/Course Abbreviation/# of students attended
That’s not really so much to ask, and it will save me time at the end of the semester (like now, for instance).